Deals & outreach / Remote land operations support

Transaction & Escrow Coordination

Coordinate approved purchase agreements, escrow openings, earnest-money tracking, and closing checklists with title and settlement teams.

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Best for: Acquisitions teams moving multiple land contracts to closing.
Typical cadence: Per transaction, from signed contract through closing.
Final reviewer: Closings coordinator, attorney, or title professional.

The handoff

A scoped queue, not an open-ended inbox.

Transaction and escrow coordination keeps the administrative path from signed agreement to closing visible. After your team approves the contract, we assemble the packet, open escrow with the title company, track earnest money and closing dates, and maintain the checklist. Legal advice, contract terms, and closing authority stay with your qualified team.

Intake
Receive the approved source set, scope, required fields, and stop rule.
Prepare
Complete the defined tasks and attach a source reference to each working value.
Review
Route the draft and every exception to the named reviewer.
Handoff
Deliver the accepted package with status, evidence, and open questions.

Where support helps

Move repeatable work into a controlled queue

These are the recurring points where a defined remote role creates room for your land professionals to focus on review and judgment.

Closing checklists live in email threads

Earnest-money and document deadlines are easy to miss

Title-company handoffs vary by transaction

Tasks that can be scoped

Your team approves the list before work begins. Anything outside it returns to the reviewer rather than expanding informally.

Assemble and send approved purchase-agreement packets
Open escrow and coordinate receipt with the title company
Track earnest money, closing dates, and outstanding documents
Maintain the closing checklist and escalate missing items

Inputs required to begin

A useful start depends on clear source material and access rules, not a polished job description.

Signed or approved purchase agreement
Title and settlement contacts
Closing checklist and document standards
Client-controlled deposit and wire instructions

Defined deliverables

Transaction checklist
Escrow and deposit log
Document status report
Closing exception list

Client review points

Approve contract terms and any amendments
Authorize escrow, deposits, and wires
Resolve title or legal issues and approve closing

Outside the remote scope

Legal advice or contract interpretation
Negotiating terms or making commitments
Holding, transferring, or approving funds

Illustrative workflow

A practical handoff example

A signed purchase agreement arrives with a closing date and a title-company contact. The assistant assembles the approved packet, sends it to escrow, confirms receipt, logs the earnest-money deadline, and maintains a checklist for title, survey and closing documents. When a document is missing, it is assigned to the named owner with the date it is needed. The assistant does not negotiate the contract or approve the closing.

Illustrative workflow, not a client case study.

Acceptance

How to review the work

Review the transaction checklist against the signed agreement and the title company's opening instructions. Confirm that deposit deadlines, document requests and contact details are accurate. Keep authority for amendments, fund transfers and closing approval with the named professionals. A complete checklist is an administrative record, not a legal opinion that title is clear.

Questions

Questions about this service

Can you open escrow for us?

We can prepare the request and coordinate with the title company after your team authorizes the transaction and provides the approved instructions. Your team retains authority over terms, funds and closing.

Do you handle wire transfers?

No. We do not initiate, hold or approve wires. Deposit and wire instructions remain with your authorized finance or closing personnel.

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